Kira Talent Privacy Policy

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At Kira Talent, we are committed to protecting your privacy and support a general policy of openness about how we collect, use and disclose your personal information.

The purpose of this Privacy Statement is to inform you about Kira Talent’s practices relating to the collection, use and disclosure of personal information that may be provided through access to or use of our websites or services and related products (the “Services”) or that may otherwise be collected by us. By using our services or website, you consent to the collection, use and disclosure of your personal information (as defined below) in accordance with the following terms and conditions.

This Privacy Statement also explains how you can contact us if you have a question about, want to make a change to or delete any personal information that Kira Talent may be holding about you. We strongly recommend that you take the time to read this Privacy Statement and retain it for future reference.

 

Personal Information

For the purpose of this Privacy Statement, “personal information” means information about an identifiable individual.

Services

Our Services are comprised of a set of software, code, tools, databases and other elements that enable individuals (“Applicants”) to participate in and record video interview responses (“Interviews”) to questions prepared and recorded by organizations (i.e. businesses, educational institutions, volunteer organizations) who are recruiting or assessing applicants (each, a “Recruiting Organization”).

 

Data Collected

When you register with us and create an account for the Services, you may be asked to provide certain personal information about yourself, including your name and email address. If you are an Applicant, you will also be asked to provide your résumé or curriculum vitae if requested by the Recruiting Organization. If you are an employee or representative of a Recruiting Organization, you may also be asked to provide the Recruiting Organization’s name and your role within the Recruiting Organization.

In addition to the information you provide when registering with the Services, if you disclose any personal information while recording a video in connection with an Interview, such personal information disclosed will be collected and shared with the Recruiting Organization or Applicant, as applicable.

 

Non-Identifiable or Aggregated Data 

When you interact with Kira Talent, we receive and store certain personally nonidentifiable information. Such information, which is collected passively using various technologies, cannot presently be used to specifically identify you. Kira Talent may store such information itself or such information may be included in databases owned and maintained by Kira Talent affiliates, agents or service providers. Kira Talent may use such information and pool it with other information to track, for example, the number of visitors to each page of our website, the domain names of our visitors’ Internet service providers, and how our users use and interact with Kira Talent. Also, in an ongoing effort to better understand and serve its customers, Kira Talent may conduct research on its customer demographics, interests and behaviour based on the personal information and other information provided to us. This research may be compiled and analyzed on an aggregate basis. Kira Talent may share this non-identifiable and aggregate data with its affiliates, agents and business partners, but this type of non-identifiable and aggregate information does not identify you personally. Kira Talent may also disclose aggregated user statistics in order to describe our services to current and prospective business partners, and to other third parties for other lawful purposes.

 

Cookies 

Kira Talent uses tracking technology (“cookies”) on the Services, including mobile application identifiers and a unique Kira Talent user ID to help us recognize you across different Services, to monitor usage and web traffic routing for the Services, and to customize and improve the Services. By visiting using the Services you agree to the use of cookies in your browser and HTML-based emails. Cookies are small text files placed on your device when you visit a web site, in order to track use of the site and to improve your user experience.

We may also use related technologies including web beacons, bugs, pixels, and software tokens in order to facilitate your use of the Services. Most notably, the Services use software tokens (stored securely on Kira Talent-controlled servers) in order to facilitate the logging in to and the functioning of the Services and Third-Party Apps.

Most computer and some mobile web browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. The Network Advertising Initiative has also developed a tool that may help you understand which third parties have currently enabled cookies for your browser and opt-out of those cookies. Further information can be found at http://www. networkadvertising.org/managing/opt_out.asp. Please note however that, by blocking or deleting cookies, you may not be able to take full advantage of the Services. If you do not want to receive tracking pixels, you will need to disable HTML images in your email client, and that may affect your ability to view images in other emails that you receive.

 

Use of Data Collected 

Kira Talent uses the personal information you provide in a manner that is consistent with this Privacy Statement. If you provide personal information for a certain reason, we may use the personal information in connection with the reason for which it was provided. For instance, if you contact us by email, we will use the personal information you provide to answer your question or resolve your problem. Also, if you provide personal information in order to obtain access to the Services, we will use your personal information to provide you with access to such services and to monitor your use of such services. Kira Talent and its subsidiaries and affiliates may also use your personal information and other personally non-identifiable information collected to help us customize our services, notify you of new services or products, communicate with you, and improve the content and functionality of our services. Kira Talent may use this information to communicate with you. If we do so, any marketing communication we send you will contain instructions permitting you to “opt-out” of receiving future marketing communications. In addition, if at any time you wish not to receive any future marketing communications or you wish to have your name deleted from our mailing lists, please contact us as indicated below. Note however that as user of Kira Talent’s services you cannot opt-out of some administrative communications that are reasonably necessary, such as billing or service notifications. If Kira Talent intends on using any personal information in any manner that is not consistent with this Privacy Statement, you will be informed of such anticipated use prior to or at the time at which the personal information is collected.

 

Data Security & Location of Data 

Kira Talent Inc., the entity which provides the Services, is a Canadian company with its head-office located in Toronto, Ontario. For the purposes of EU data protection law, Canada is considered a country which provides adequate protections for personal information, as confirmed by the European Commission in Commission Decision 2002/2/EC.

The Services are mainly provided from our offices in Canada and, upon request of the applicable Recruiting Organization, we can arrange to ensure that all personal information is stored and hosted solely in Canada (in particular, with our third party hosting provider, VM Farms Inc.) However, by the very nature of the Services, the data that is viewed, collected, stored or posted on or through the Services may also need to flow from wherever you are located in the world, to where our servers are storing the same data.

In addition, as described below, Kira Talent uses third-party service providers to provide the necessary hardware, software, networking, storage and other services that we use to operate the Services. These third party providers may process, or store, personal information in Canada, the US or other jurisdictions.

By using any of the Services, or submitting or collecting any personal information via the Services, you authorize Kira Talent and its authorized service partners to use and process personal information in these countries. Please be aware that the privacy protections and the rights of authorities and government agencies to access your personal information in some of these countries may not be equivalent to those in your country.

In addition, as described below, Kira Talent uses third-party service providers to provide the necessary hardware, software, networking, storage and other services that we use to operate the Services. These third party providers may process, or store, personal information in Canada, the US or other jurisdictions.

By using any of the Services, or submitting or collecting any personal information via the Services, you authorize Kira Talent and its authorized service partners to use and process personal information in these countries. Please be aware that the privacy protections and the rights of authorities and government agencies to access your personal information in some of these countries may not be equivalent to those in your country.

Kira Talent makes commercially reasonable efforts to ensure that personal information collected from you and stored by VM Farms is protected against loss, theft and unauthorized access. This includes encryption and physical security measures where your information is stored.

We restrict access to personal information to Kira Talent employees who are bound by confidentiality agreements and may be subject to disciplinary action and/or criminal prosecution if they fail to meet these obligations, and potential employers who require your information in order to have a more accurate assessment of your skills and assets for the sole purpose of assessment.

 

Data Retention 

Kira Talent retains your personal information for as long as necessary to fulfill the purpose(s) for which it was collected and to comply with applicable laws, and your consent to such purposes(s) remains valid after termination of our relationship with you.

 

Disclosing Personal Information to Third Parties 

We take the privacy of our users very seriously, and except with your consent or as described in this Privacy Statement we will not sell, rent, or otherwise provide your personally identifiable information to third parties.

Kira Talent may share personal information with third parties engaged to assist us in providing services to you or to carry out one or more of the purposes described above, such as managed hosting providers, card processors, CRM systems, sub-processors and technology partners. These service providers are prohibited from using your personal information for any purpose other than to provide this assistance and are required to protect personal information collected by them on behalf of Kira Talent or disclosed to them by Kira Talent and to comply with the general privacy principles described in this Privacy Statement.

Kira Talent reserves the right to disclose personal information to a third party if a law, regulation, search warrant, subpoena or court order legally requires or authorizes us to do so.

Kira Talent also reserves the right to disclose and/or transfer personal information to a third party in the event of a proposed or actual purchase, sale (including a liquidation, realization, foreclosure or repossession), lease, merger, amalgamation or any other type of acquisition, disposal, transfer, conveyance or financing of all or any portion of Kira Talent or of any of the business or assets or shares of Kira Talent or a division thereof in order for you to continue to receive the same products and services from the third party.

 

Access to Kira Talent via third parties 

You may connect to Kira Talent through our LinkedIn API. Your usage of LinkedIn should follow LinkedIn’s privacy policy, which is distinct and separate from this Privacy Statement. To the extent of any conflict between the LinkedIn privacy policy and this Privacy Statement, this Privacy Statement shall govern.

 

Links to Third Party Sites 

The Kira Talent website may offer links to other third party websites. You should be aware that operators of linked websites may also collect your personal information (including information generated through the use of cookies) when you link to their websites. Kira Talent is not responsible for how such third parties collect, use or disclose your personal information, so it is important to familiarize yourself with their privacy policies before providing them with your personal information.

 

Important Information Regarding Minors 

Children under the age of 13 are not eligible to use our service. Kira Talent disclaims any and all responsibility for personal information it may receive from children under the age of 13.

 

Changes to Privacy Policy 

Kira Talent reserves the right to modify this Privacy Statement at any time without notice to reflect changes in legal or regulatory obligations or changes in the manner in which we deal with personal information. The Privacy Statement posted at any time or from time to time via this website shall be deemed to be the Privacy Statement then in effect.

 

How to Contact Us 

Send us an email at legal@kiratalent.com